SPONSOR FAQ & GUIDELINES

2023 DATES:

September 23 – Noon-7:00pm
September 24 – Noon-7:00pm

FREQUENTLY ASKED QUESTIONS

-ALL SPONSORSHIP LEVELS INCLUDE BOTH DAYS OF THE EVENT

-WE DO NOT PERMIT TWO BOOTH SPACE PURCHASES – THESE ARE RESERVED FOR CORPORATE, SPARKLE, AND RAINBOW SPONSORS

-TENTS MUST BE 10X10 IN SIZE AND MUST BE WEIGHTED

-SET UP TIMES MUST BE OBSERVED (UNLESS OTHERWISE ARRANGED WITH THE PRESIDENT) BOOTH NUMBER GIVEN MUST BE VISIBLE FROM YOUR VEHICLE WINDOW UPON ARRIVAL

-WE DO NOT OFFER ELECTRICITY. GENERATORS ARE WELCOME, BUT NOT NEAR THE ROSE STAGE OR ENTRANCE

-WHILE WE LOVE OUR PETS, WE DO ASK THAT ONLY SERVICE DOGS BE PRESENT AT THIS EVENT

-THERE IS NO RAIN DATE FOR THIS EVENT. UNLESS THE WEATHER IS SEVERE, WE ARE RAIN OR SHINE

-YOU MUST CHECK IN AT THE INFORMATION TRAILER ONCE YOU’VE UNLOADED AND PARKED YOUR VEHICLE. THIS IS WHERE YOU WILL PICK UP ALL OF YOUR PACKAGE PURCHASES

-YARD SIGNS MUST BE ORDERED AHEAD AND PICKED UP UNLESS YOU ARE A CORPORATE SPONSOR (OR OTHERWISE ARRANGED WITH THE PRESIDENT)

-ROSE MUSIC HALL IS A CASH-FREE VENUE. VENDORS MAY TAKE CASH IF THEY WISH.

-CANCELLATION POLICY: ALL SPONSORSHIP DONATIONS ARE NON-REFUNDABLE WITHIN 30 DAYS OF THE EVENT

-THERE WILL BE SECURITY AT THIS EVENT

-YOU MUST GO THROUGH SECURITY IF YOU LEAVE THE EVENT ANY TIME

-ALL BAGS ARE SUBJECT TO INSPECTION UPON RE-ENTRY TO THE EVENT

-YOU MAY CO-SPONSOR THIS EVENT (MORE THAN ONE BUSINESS IN THE SAME TENT SPACE

-YOU MUST HAVE AT MINIMUM AN 8.5X11 SIGN  WITH THE NAME OF YOUR BUSINESS POSTED AT THE ENTRANCE OF YOUR TENT

-YOU MUST STAY WITHIN THE DESIGNATED BOOTH SPACE PROVIDED WHEN REPRESENTING YOUR ORGANIZATION. THIS MEANS: NO WALKING AROUND THE EVENT PASSING OUT INFORMATION OR ASKING PEOPLE TO COME TO YOUR TENT (THIS IS TO ENSURE ALL PEOPLE ARE COMFORTABLE AT THE EVENT)

-YOU MUST HAVE AT MINIMUM ONE PERSON IN THE BOOTH AT ALL TIMES THAT WE ARE OPEN

-IF YOUR BUSINESS SELLS PRE-PACKAGED  FOOD ITEMS, YOU MUST BE PRE-AUTHORIZED BY THE PRESIDENT AS A FOOD VENDOR AND OBTAIN ALL REQUIRED PERMITS FOR THIS EVENT. 

-FOOD VENDORS (FOOD TRUCKS, ETC) FOR THIS EVENT MUST FILL OUT A COMPLETELY DIFFERENT AND OBTAIN AUTHORIZATION FOR FOR THIS EVENT

-YOU MAY NOT SELL OR PASS OUT AS SAMPLES: ALCOHOL, NICOTINE, OR MARIJUANA FOR ANY REASON AT THIS EVENT.

IF YOU HAVE FURTHER QUESTIONS EMAIL [email protected]